Executive Assistant

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Lincoln Group

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Executive Assistant Lakewood Colorado

Job Ref: JOB-1311

The Lincoln Group has partnered with a client in the Consumer Services and Goods Industry in search of an Executive Assistant to join their team on a direct-hire basis! The Executive Assistant will report to the CEO. This position will be responsible for supporting our client’s executive team, managing office logistics, event planning and scheduling, and various other projects. Looking for candidates who want to join an incredible team and idea-driven culture!

 

Type of Hire: Direct Hire

Software: Adobe Pro, Microsoft PowerPoint

Location: Lakewood, CO

Work Schedule: Full-time, hybrid

Compensation: $80K – $90K DOE + 10% annual bonus

 

PRINCIPAL DUTIES:

 

Assist the CFO with PowerPoint decks for quarterly board meetings, and support PowerPoint as needed for the CEO and other executives

Work with Office Manager to secure reservations for company dinners and meetings

Track and appropriately recognize birthdays and anniversaries of employees, and secure gifts and recognition items for team members, customers, and vendors as requested by the executive team

Support the CEO on their calendar, scheduling, and travel arrangements, and assist the executive team, including the CFO, CDO, and SVP of Marketing with scheduling and travel as needed

Plan, coordinate, and facilitate events including the annual holiday party, annual employee appreciation week, quarterly board meetings, and other company events including the annual franchise conferences for each of the brands, which typically have several hundred attendees and span several days

Coordination responsibilities include submitting RFPs, working to secure hotel arrangements, and arranging and managing third-party catering, transportation, and audio-visual support

Partner with the HR Director to lead the Company Culture Committee to ensure that the committee is proactively planning for key events and dates

Planning responsibilities include preparing annual budgets for all company events, working closely with the brand leaders to define the needs and drive vendor sponsorships, and ensuring events stay within budget

Facilitation responsibilities include assisting brand leaders in creating and maintaining the run-of-show and conference agendas, engaging, and assigning company staff to deliver a quality event, and serving as the company point-of-contact for hotel, meeting staff, and third parties involved in the events

Assist the Director of Construction, Design, and Space Planning with the office buildout and remodel

Act in a manner that is in line with the Company values, which are Joy, Integrity, Achievement, and Teamwork

 

REQUIRED SKILLS, EXPERIENCE, AND ABILITIES:

 

2-5 years of administrative or customer service experience

Ability to handle a high volume of work, rapidly adapt to changing environments, and possess strong work ethics

High level of integrity and strict respect for confidentiality

Ability to communicate information efficiently and succinctly

Ability to work in a traditional office setting, as well as in hybrid work settings

Ability to sit for long periods of time

Ability to establish and maintain effective working relationships across the organization with both peers and executives

Ability to accept responsibility for assigned tasks and complete them on schedule

Experience with Microsoft Office applications including Adobe Pro and PowerPoint

Ability to lift 50 pounds

 

PREFERRED QUALITIES:

 

Solution-oriented

Highly organized

Positive mindset

Service-oriented

 

For IMMEDIATE CONSIDERATION, please apply immediately with your resume and availability to interview. They are scheduling interviews immediately and are ready to make an offer immediately.

 

About Lincoln Group: We are a woman-owned executive search and professional solutions firm specializing in a tailor-made approach to service. We are experienced leaders in the industry with expertise in filling a wide variety of executive, professional, and skilled business positions on a permanent, contract, interim, or contract-to-hire basis. We serve companies looking for a holistic talent solution.

 

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