Payroll Specialist

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Lincoln Group

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Payroll Specialist Rapid City SD

Job Ref: JOB-1215

The Lincoln Group has partnered with a client located in Rapid City, South Dakota immediately in search of a Payroll Specialist to start on a direct-hire basis. We are accepting direct hire applicants.

Job Description:

The Payroll Specialist is responsible for the processing and timely delivery of assigned payrolls. They will use an understanding of the in-house payroll system to accurately pay employees in compliance with federal and state laws and regulations, such as the Internal Revenue Service (IRS) and Fair Labor Standards Act (FLSA) rules and regulations. They help to assure proper tax treatment, accounting, and disposition of withholdings such as taxes, deductions for benefits, charitable contributions, retirement contributions, other savings, etc. The Payroll Specialist exercises independent judgment and discretion in planning and carrying out the details of work procedures and methods.

Compensation: $40,000 – $50,000 annual salary, plus annual bonus

Job Responsibilities:

  • Reviews Personnel Action Forms to verify correct data entry
  • Helps to ensure proper payment of wages and salaries by using the in-house payroll system to correctly process salaries and reported hours worked, correctly utilize paid leave and holiday pay, correctly accrue paid leave time, and correctly compute overtime while meeting deadlines
  • Facilitates employee participation in various voluntary payroll deduction options by processing voluntary deduction forms, which includes verifying employee eligibility and checking the accuracy of completed forms, and by ensuring the authorized deductions are made from employee paychecks and disbursed to the proper agencies and/or companies designated by the employee
  • Prepares required and assigned reports by compiling, researching, analyzing data, and performing monthly and annual reconciliations
  • Compiles records of payrolls showing each payee, hours worked for non-exempt employees, wages paid, associated withholdings for retirement, benefits, and other contributions, and taxes withheld, maintains payroll records, and accounts, and prepares journal entries related to payroll in a timely manner
  • Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds
  • Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development seminars, and attending training and/or courses as directed
  • Assists Accounting Department with annual payroll audit by providing requested reports and documents
  • Assists with the annual review and distribution of W-2 Forms
  • Helps to assure the correct tax processing of employee fringe benefits and application of appropriate withholding and reporting procedures
  • Coordinates with Human Resources for proper benefit and deduction set-up, verifies and processes unused accrued leave payouts, and terminates all payroll deductions for retiring and terminating employees
  • Calculates adjustments for back pay
  • Trains new approvers on timesheet approval process, assists employees having trouble accessing their timesheets, and contacts employees who haven’t submitted their timesheets for processing
  • Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds
  • Contributes to the overall success of the organization by performing all other duties and responsibilities as assigned, acting as a back-up for other positions as needed, maintaining high levels of accuracy, maintaining a professional demeanor and appropriate levels of confidentiality, and providing excellent customer service
  • Perform other duties as assigned

Skills:

  • Knowledge of payroll and accounting principles, payroll methods, Department of Labor regulations, and federal and state tax regulations is required
  • The ability to work independently and a working knowledge of Word and Excel is required
  • The ability to maintain confidentiality of sensitive information is required
  • The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required


Desired Qualifications:

  • A high school diploma or the equivalent is required; bachelor’s degree, preferred
  • At least 3 years of administrative experience in payroll processing is required
  • Experience producing payrolls with in-house payroll systems is required
  • Experience producing payrolls for an employer with at least 350 employees is preferred
  • Experience with Deltek Costpoint, preferred

Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer in an office-type environment.
  • Must be able to lift to 15 pounds at times.

Type of Hire: Direct Hire

About Lincoln Group: We are a woman-owned executive search and professional solutions firm specializing in a tailor-made approach to service. We are experienced leaders in the industry with expertise in filling a wide variety of executive, professional, and skilled business positions on a permanent, contract, interim, or contract-to-hire basis.

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